Self-Publishing and Organisation

Publishing and Printing – Tips

Self-Publishing can sometimes be daunting and overwhelming if you don’t have the right information and assistance.

As part of our Love of Books club offer, we will provide you with a step by step guide on various procedures during the self-publishing process. Firstly, we will look at how to prepare your files to be sent to the designer.

Publishing tip 1. Organising Your Files into Appropriate Folders

Your book is more than just a word document and because of this, all the different components need to be easily and accurately organised to avoid confusion with the designer. We’ve taken the liberty of setting out some steps for you to follow when organising your work.

It’s important to be properly organised as it means that there is less chance of files either going missing or being unnecessarily duplicated. Remember to only send files that you want included in your publication.

Publishing tip 2. Steps For Organising Your Files

• Create a folder and name it with your book’s title.

• Inside the folder, create folders for each chapter of your book – Chapter 1, Chapter 2, Chapter 3, etc.

• Inside each of the chapter folders create another two folders – one for FONTS and one for IMAGES. (If your book contains images ensure that they are named according to what page it is on e.g. Page 1. If a page has more than one image on it be sure they are named so the difference is easily distinguishable e.g. Image 1 Page 1, Image 2 Page 2).

• Check that you only send files that you want to be printed.

– Be sure to name all your files clearly and appropriately

– If you take time organising your files from the beginning, you will save yourself a great deal of time.

Publishing tips continued – How To Send Images

• We recommend that all images should be supplied at 300dpi for the best print quality. (If you can only provide images at 72dpi they must be at least 4 times the size you want them to appear in your publication)

• Please supply images as TIF, JPEG or EPS files and avoid files such as GIF, BITMAP and internet pictures as these formats are not of a high enough quality for printing.

• We are only able to reproduce your picture at the quality you provide. We cannot improve the quality of your image. Be aware that lower resolution images can appear to good quality on-screen but may appear blurred when printed. To check the quality of your image open it in a standard photo editing package e.g. Adobe Photoshop.

• For full colour printing, convert your images from RGB to CMYK using image editing software. (Your files will increase in size when you change them from RGB to CMYK. If you are unable to do this please place the images in the appropriate Colour or Grey folders and we will convert them.)

• If you have taken your photo on a digital camera please ensure the camera has been set on the highest quality setting. Do not downgrade the quality of the image before sending it to us.


If you’re using a program like Adobe Photoshop your files should be at least 300 dpi at the final print size. You can check this in Photoshop via the image menu and then the image size option.

Linked Images

It is important when linking images that you do not re-name or move linked graphic files to another folder once they have been placed. Before supplying your document, make sure that all links are intact and that none have been broken.

How to Set Up a File to Send in InDesign


2. Then a window will appear: ‘SAVE AS’

3. Select the folder to you want to save your file into.

4. Note: When you select ‘SAVE AS’, check that the ‘save as type’ is ‘ADOBE PDF’.

5. Another window will appear: ‘EXPORT ADOBE PDF’.



7. Click: EXPORT.

You’re file is now ready to be viewed.

Please feel free to contact us with any questions or comments.